Managing contracts in public procurement isn’t just about document storage—it’s about action. Whether you’re onboarding a new supplier, renewing an existing supplier, or anything in between, collaboration from both parties is critical.
That’s why Euna Procurement is excited to introduce External Tasks in our Contracting module—purpose-built to help procurement teams simplify supplier engagement, improve compliance, and standardize key contract-related processes throughout the entire contract lifecycle.
A Smarter, More Collaborative Contracting Workflow
Contracts involve a lot more than just signatures. From collecting insurance certificates to requesting renewal confirmations or verification of key contact info, there are often dozens of follow-up items that need to be tracked, validated, and completed in a timely manner.
Now, you can assign tasks directly to suppliers—enabling them to upload documents, respond to requests, and meet deadlines, all within the Euna Procurement solution.
Use Cases Across the Contract Lifecycle
Here are just a few ways procurement teams are using External Tasks today:
✅ Supplier Onboarding: Collect necessary documentation (insurance certificates, W-9s, certifications) right after award. Suppliers upload files via a dedicated dashboard, and you review and approve each item before it’s marked complete.
🔄 Mid-Contract Touchpoints: Need updated compliance paperwork? Want to distribute performance improvement plans or send key documents? External Tasks give you a centralized place to engage with suppliers at any point in the contract.
🔁 Renewals: Create recurring task templates that remind suppliers to submit renewal documentation or confirm continuation—keeping your timeline on track and reducing last-minute risk.
Key Benefits
✨ Standardized, Repeatable Processes: Build scalable workflows for supplier-facing to-do’s. Create templates for these tasks to ensure consistency across contract types.
🔒 Built-In Compliance & Oversight: Detailed audit logs, required document uploads, and buyer review checkpoints ensure no task is marked complete without proper validation.
📨 Streamlined Supplier Experience: Suppliers receive clear instructions, automatic reminders, and access to a dedicated task dashboard—no more scattered email chains or confusion about what’s needed.
🌐 Network-Powered Collaboration: As part of Euna Procurement’s full-cycle platform, External Tasks deepen collaboration between buyers and suppliers—reinforcing our belief that procurement performs better when everyone’s better connected.
Why It Matters for Procurement Leaders
Procurement professionals are being asked to do more with less—and manual follow-ups, scattered documents, and compliance gaps make that even harder. External Tasks bring structure, transparency, and automation to how you manage suppliers throughout the contract lifecycle, freeing up your team for more strategic work.
And because this capability is fully embedded within Euna Contracting, you get all of these benefits without leaving your centralized system.
Ready to bring clarity and compliance to your supplier relationships?
Learn how External Tasks can help you scale supplier collaboration, reduce risk, and keep your contracts moving forward—seamlessly.