When it comes to getting suppliers paid for services rendered, a smooth invoice-to-payment process is key. But let’s be honest: handling invoices can feel like a tricky maze. If your agency is bombarded with hundreds or even thousands of invoices each month, you know how chaotic it can get. Mistakes happen, and they can cost time, money, and even damage supplier relationships. So, what can you do about it?
The Challenges of Manual Invoice Processing
Processing invoices manually often leads to a mountain of issues. Time is wasted on tedious data entry when you could be focusing on more important matters. Plus, data entry is a magnet for accidental mistakes. Nothing derails your day like discovering a costly clerical error because someone retyped a figure wrong. And then there’s the risk of having to backtrack and rectify these errors, which adds unnecessary stress and consumes valuable resources—definitely not an ideal scenario for anyone involved.
Discover the Solution with Euna Invoicing
So how do you get out of this bind? Meet Euna Invoicing, and module with Euna Procurement. This powerful tool can transform the entire invoice processing game for your agency. With Euna, invoicing becomes automatic. Think of it as your digital assistant that handles the heavy lifting.
Centralized Invoice Processing
What if you could manage all your invoices in one simple location? Euna Invoicing lets you do just that. Transparency is vital in invoicing, and this system ensures that all interactions and staff involvement are well documented. When everyone can see what’s going on, the process runs more smoothly.
Adopt a Flexible Way to Receive Invoices from Suppliers
One of the biggest hurdles in collecting invoices is dealing with suppliers who have different levels of sophistication. Euna solves this by allowing you to receive invoices from suppliers in various formats—be it cXML or email. You choose the receiving email address that works best for you, making it easier than ever to stay organized.
Automate the Rekeying of Invoices with the Power of OCR
Forget about manually entering each invoice. With the power of Optical Character Recognition (OCR), Euna Invoicing automatically generates invoices, saving your staff time and reducing the chance of error. You can do side-by-side comparisons and quickly generate PDF versions to keep everything neat and tidy.
Accuracy You Can Count On
One of the best features of Euna Invoicing is its no-touch claim accuracy. It automatically matches purchase orders (POs) to invoices and receipts, so you don’t have to worry about human error creeping in. If there’s ever a discrepancy, it routes the invoice to the right person for a quick review. This way, processing times are shortened, errors are reduced, and compliance is a breeze.
Invoices don’t just go into a black hole; Euna checks, matches, and validates data on the spot. If something seems off, the system flags it for a closer look. You can even set up automated rules to decide where invoices should go, enabling efficient two- or three-way matching and easy integration with your ERP system.
Leverage Full-Cycle Procurement
Within every procurement team lies the potential to drive better outcomes through more proactive, more impactful procurement decisions. That’s why Euna Procurement goes beyond enabling 100% compliance and better efficiency, empowering procurement professionals to step from administering events to strategic partners through the power of seamless collaboration, industry insights, and award-winning support.
Learn more about our full-cycle procurement suite here: