PROCUREMENT > INVOICING
Automated Invoice Processing for a Streamlined Public Invoice-to-Payment Process.
Make the collection, processes, and reconciliation of invoices easier for everyone. Euna Invoicing—part of Euna Procurement—delivers key accounts payable automation software for a more streamlined, reliable, and compliant process.
Processed Annually
Invoices Processed
KEY CHALLENGES
Solving Some of Your Greatest Invoicing Issues...
How It WORKS
Invoice Processing in One Central Location
Ensure Compliance
Promote transparency in all aspects of the invoicing process, including documenting key interactions and staff involvement.
Streamline Processes
The automation of invoice data entry through AP automation software frees staff to focus on more strategic tasks without sacrificing accuracy or compliance.
Catch Errors
Powerful 2- and 3- way matching ensures the validity of each invoice and helps protect against fraud or inaccurate invoices.
Euna Invoicing
From the receiving invoices to routing for payment, Euna Invoicing makes it easy for procurement to collaborate with all relevant stakeholders throughout the public invoicing process.
Customize Invoice Exception Rules to Your Unique Specifications
Create an unlimited number of automated rules that automatically accept or reject invoices or direct them to the appropriate person for manual review.
- Base rules on a variety of invoice factors.
- Flag the invoices according to your procurement rules and best practices.
- Automate the handling of discrepancies found in the reconciliation process.
Adopt a Flexible Way to Receive Invoices from Suppliers
Designed to work with all suppliers—big and small. Invoices can be received via cXML or through email based on the suppliers capabilities.
- Connect a receiving email address of your choice to simplify communications.
- Achieve PO Automation when pairing with Euna Marketplace.
Automate the Rekeying of Invoices with the Power of OCR
All invoices are instantly generated without the need to manually receive & enter each invoice. Staff can quickly review & verify the new scanned invoices.
- Conduct side-by-side comparisons to reduce errors.
- Easily generate PDF versions.
Instantly Validate & Reconcile the Transaction
Critical data is instantly checked, matched, and validated. If any discrepancies are found, invoices will be automatically flagged and routed for review.
- Configure automated rules to route invoices.
- Enable 2 or 3-way matching to maintain consistency and accuracy.
- Integrate data with your ERP, aligning all your systems for maximum efficiency.
Route for Payment
Confidently mark a transaction as “ok-to-pay” once it has been scanned, reviewed, and approved, ensuring accuracy every step of the way.
- Track all changes and comments for complete transparency.
- Easily review all invoices that have been sent.
See Euna Procurement in Action.
FLEXIBLE
Designed to Work for All Suppliers - Big and Small
We work directly with your suppliers, no matter their size or technological sophistication, to enable them to send invoices electronically.
- Support big box retailers’ advanced needs with cXML integration
- Support smaller suppliers with simplicity of emailing of invoices
COMPLIANT
Make Compliance and Transparency the Standard
Invoice automation will provide your organization with complete transparency into all aspects of the invoicing process.
- View which suppliers submitted invoices
- View which employees participated in the approval and payment process
MODULES
The Full-Cycle Euna Procurement Suite purpose-built for public sector
From finding, vetting, and establishing contracts with suppliers to purchasing and reconciling invoices off those contracts—and everything in-between, Euna Procurement provides the readiness, compliance, and transparency that public procurement teams need to increase operational efficiency in their procurement processes.
Euna Sourcing is your one-stop shop for all solicitations—whether they’re simple price-only bids or complicated, multi-faceted RFPs.
Euna Contracting enables you to stay on top of your active agreements, better manage suppliers, and proactively assess supplier performance and stakeholder satisfaction.
Ensure cost savings and compliant spend by providing staff with a centralized shopping marketplace filled with approved suppliers and pre-negotiated pricing.
Streamline the receiving, transcription, and reconciliation of invoices, making the entire purchasing process more efficient and secure.
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Frequently Asked Questions
What is invoice processing automation?
Invoice processing automation is the use of technology to streamline the capture, processing, and approval of invoices. By leveraging advanced software, organizations can extract invoice data, match it with purchase orders and receipts, and route it for approval—all with little-to-no- manual intervention. This automation significantly reduces the need for manual data entry, enhancing efficiency and accuracy in the accounts payable process. By automating invoice processing, agencies can minimize errors, speed up the approval process, and ensure timely payments, ultimately improving their overall accounts payable operations.
How does an automated accounts payable solution benefit public procurement teams?
An accounts payable automation solution is a comprehensive software system designed to automate the entire accounts payable process. It provides a unified platform for receiving, processing, and paying invoices, as well as managing approvals and storing documents. These solutions can seamlessly integrate with existing accounting systems, ERP systems, and financial software, ensuring a smooth flow of data and reducing the need for manual intervention. By implementing an AP automation solution, your accounts payable department can streamline their accounts payable process, improve efficiency, and maintain better control over their financial operations–all while working seamlessly and effortlessly with the procurement team. Account Payable teams can support procurement teams in building strong supplier relationships by providing suppliers with quick and accurate payments.
How does AP automation software prevent invoice fraud and potential invoicing mistakes?
AP automation solutions play a crucial role in preventing duplicate payments, eliminating invoice fraud, and making compliance steps easy. Automatic 2- and 3- way matching of purchase orders, invoices, and delivery receipts ensure there are no discrepancies and validate the transaction. Predefined invoice exception rules scan each invoice and route them to the correct individuals for review given they meet certain criteria set by the agency—streamlining and automating the process and making compliance easy. This allows agencies to protect their financial resources and maintain the integrity of their accounts payable operations.
What challenges does invoicing typically present in agencies?
Managing invoices manually often leads to several issues, including inefficiencies, human error, and delays in processing invoices. Paper invoices, in particular, are prone to being lost or misfiled, resulting in difficulties in reconciling financial data. Manual tasks take up valuable time for agencies, while manual processes increase the likelihood of payment errors and regulatory compliance risks. Many teams are adopting Procurement Marketplaces to combat these challenges by automating the PO, Invoice, and Receipt – dramatically reducing the processing time and risk in processing invoices.
How can automated accounts payable software help streamline document processing?
Automated AP software eliminates the need for time-consuming manual tasks by digitizing and optimizing the document processing workflow. OCR, offered by Euna Invoicing, allows you to automate the transcription of invoice data, preventing the error-prone rekeying of information. Your agency can also leverage marketplaces to automate the creation of many of the documents that are a required part of the AP process, such as purchase orders, invoices, and delivery receipts. This technology helps save your team the headache of inefficient systems and ensures financial data is accurate and up-to-date.
How does automation improve vendor relationships?
Automating the invoicing process ensures that supplier invoices are processed quickly and accurately. This reduces delays in payments and ensures fully accurate payments, fostering trust and reliability with suppliers. A seamless payment process strengthens supplier relationships, ensuring a smoother procurement cycle and more favorable partnerships.