The Ohio Grants Alliance serves six regional partners and hundreds of stakeholders across the state, each with distinct funding needs — from brownfield remediation to rural development. Managing grant research for that breadth of priorities meant the team was spending more time on manual tracking than on the strategic work that actually moves the needle. They needed a smarter system, one that could keep pace with the complexity of their network without grinding to a halt every time a staff member was out.
The Challenge
- Daily grants.gov emails and siloed government data meant full days spent manually building monthly reports
- Limited visibility into private foundation opportunities left a significant portion of the funding landscape out of reach
- Critical pre-application deadlines buried in funding announcements were easy to miss without a system to surface them
- Diverse regional needs required tailored approaches, but their process delivered the same generic statewide alerts to everyone
- When staff was out, grant tracking stopped entirely
The Solution
- Set up individual Euna Grants profiles for each of the six regional partners, replacing generic statewide alerts with personalized grant matches based on each region’s specific priorities
- Automated extraction of pre-application deadlines and multi-phase requirements directly from funding announcements
- Unlocked access to 100,000+ private foundations previously invisible to the alliance, expanding coverage well beyond federal sources
- Educational resources including webinars and blogs provided ongoing grant strategy support, freeing the team to focus on advisory work rather than data entry
The Results
- 8-9 hours reclaimed weekly (400+ hours annually), redirected from manual tracking to strategic grant development
- Expanded from federal-only coverage to a comprehensive view including private foundations and corporate funders
- 100% tracking continuity maintained even during staff absences
- Each region now receives tailored funding opportunities rather than one-size-fits-all alerts
- $20,000+ in annual staff time savings, before accounting for increased grant capture
Conclusion
With the manual work off their plates, the Ohio Grants Alliance is building deeper regional strategies and positioning Ohio for leadership in emerging funding sectors. What started as a search for a more efficient tracking tool became a fundamental shift in how the team operates.
“Euna Grants saves me at least an hour of work per day, purely in grant tracking, and with the blogs/webinars, probably another 3-4 hours a week on top of that, if not more!” — Mikah Pransky, Ohio Grants Alliance