Canyons School District in Sandy, Utah, manages a broad procurement operation. The district’s purchasing team handles a high volume of solicitations that run year-round across multiple buyers.
Before adopting Euna Procurement, the team managed all of it through email. Pre-bid meetings were held in person. Each buyer ran solicitations independently. The process worked, but it was labor-intensive and inconsistent, and contract management sat entirely outside it.
Challenges
- Solicitations were managed through email with no central system or consistent record-keeping.
- Pre-bid meetings were conducted in person, adding logistical overhead and limiting flexibility.
- Each buyer built solicitations independently, resulting in inconsistent formatting, language, and process across the department.
- Contract management was handled separately from procurement, making renewals and amendments harder to track.
- Vendors had limited visibility into evaluation results, requiring the team to field individual requests for information after each award.
“Prior to joining the Euna Procurement family, everything was emailed,” said Holly Bishop, Purchasing Technician at Canyons School District. “They were holding all of their meetings, like pre-bid meetings, in person. It was just a much clunkier process, more labor intensive.”
Solution
Canyons School District selected Euna Procurement to bring their solicitation and contract processes onto a single electronic platform.
- Solicitations moved online, centralizing communications and creating a consistent record for every bid.
- Shared text libraries and standardized solicitation templates gave every buyer the same starting point, reducing variation across the department.
- Contract management was integrated into the same platform as procurement, keeping bids and contracts connected.
- Renewal tracking became part of the system rather than a manual effort managed outside of it.
“By having all the information in Euna Procurement, every buyer solicitation will look the same. They’re using the same text libraries, the same solicitation model,” Bishop said.
Results
Since moving to Euna Procurement, the district has seen improvements in how solicitations are built, how contracts are managed, and how vendors experience the process.
- Buyers spend less time on solicitations and renewals, with standardized templates and shared content replacing work that previously had to be done from scratch each time.
- Solicitation quality is more consistent across the department, regardless of which buyer is leading the process.
- Contract renewals and amendment requests are easier to manage, with everything accessible in one place.
- Document retrieval is faster, with all records stored centrally and easy to share when needed.
“What Euna Procurement helps us do better is managing contracts all on the same platform as the bids. It makes it easy to keep up with the renewals, amendment requests,” Bishop said. “The transparency is amazing and it’s just wonderful to have everything online.”
Conclusion
For Canyons School District, the move to Euna Procurement addressed a straightforward problem: their procurement process and their contract management process were disconnected, and neither was as consistent as it needed to be. Bringing both onto a single platform gave the team a more reliable operation and freed up time that had been spent on manual coordination.
“I love that the documents are in one place now. Euna has really helped with that.”
— Holly Bishop, Purchasing Technician, Canyons School District