Arlington Independent School District, one of the largest school districts in Texas, has made substantial advancements in procurement, building on the foundational success of Euna’s Sourcing and Contract Management modules. By transforming its approach, Arlington ISD has improved efficiency, strengthened compliance, and fostered deeper engagement with its supplier network. Now, the district is moving forward with Euna Procurement’s Marketplace and Invoicing modules, designed to simplify purchasing, streamline payment processes, and enhance supplier relationships across Arlington ISD’s 76 campuses. These next steps mark a major milestone in Arlington ISD’s journey toward a fully integrated, full-cycle procurement solution.
Marketplace: Rapid Supplier Onboarding and Enhanced Access
Before adopting Euna Marketplace, Arlington ISD’s supplier onboarding process was slow, cumbersome, and limited by an outdated ERP system. With a cap of about five suppliers in the old system and onboarding times of up to a year per supplier, the district’s purchasing options were severely restricted. “Waiting a year to onboard a supplier was more than just a delay—it was a major barrier to providing our campuses with what they needed on time,” shared Lisa Phillips, Director of Purchasing at Arlington ISD.
Euna Marketplace turned this process around, allowing their team to easily onboard suppliers within minutes and with no limits on the number of active connections, reducing onboarding time by 99.9% from a year to just minutes, expanding Arlington ISD’s supplier base from five suppliers maximum to 94—a 1780% increase in under two years. With a multi-supplier search tool, staff can instantly compare approved suppliers, view real-time pricing, and check stock, allowing for quick, informed purchasing decisions. Marketplace’s AI-powered Savings Advisor also identified cost-effective alternatives, resulting in over $36,000 in hard-dollar savings in 2024. “We went from onboarding one supplier a year to multiple suppliers in minutes,” Lisa noted, reflecting on the flexibility and control Marketplace brought to Arlington ISD’s campuses.
Beyond supplier access and savings, Marketplace significantly eased IT workloads by minimizing help tickets and empowering staff with its intuitive interface. Built-in compliance checks keep every purchase in line with Arlington ISD’s procurement policies, allowing staff to process more than 10,000 annual orders efficiently. With Euna Marketplace now handling supplier management and the district’s ordering, Arlington ISD was prepared to streamline payments and enhance compliance with Euna Invoicing in the next phase of its procurement transformation.
Learn more about Euna Marketplace here.
Invoicing: From Manual Entry to Automated Payment Processing
Before adopting Euna Invoicing, Arlington ISD’s manual invoicing process was prone to errors, delays, and even lost paperwork, leaving accounts payable staff struggling to keep up. Each invoice required multiple rounds of data entry, and inconsistencies frequently led to extensive rework, slowing down the entire invoicing cycle and causing issues for both staff and suppliers. “Processing invoices manually was frustrating for everyone,” shared Lisa Phillips, Director of Purchasing. “The errors and delays put a strain on our team and slowed everything down.”
Euna Invoicing delivered the transformation Arlington ISD needed, introducing automation that dramatically reduced processing times and enabled the district to handle invoices with new levels of efficiency and accuracy. Arlington ISD easily increased its invoicing volume within the system by 10X in 2024 compared to adoption in 2023, demonstrating the ease of use for a faster and more efficient handling of procurement demands. “Invoicing used to be a major hurdle, but now it’s a faster, more accurate process that benefits everyone involved,” Lisa noted.
Beyond speeding up the process, Euna Invoicing strengthened compliance through an automated three-way matching system that validates data against purchase orders and receipts. This system has been essential in ensuring invoice accuracy, preventing overcharges, and catching discrepancies before they become issues. By reducing manual intervention, Arlington ISD’s accounts payable staff can now focus on higher-value tasks, enhancing productivity and creating a more streamlined, compliant procurement cycle.
Learn more about Euna Invoicing here.
Summary of Marketplace and Invoicing
With Euna’s Marketplace and Invoicing modules fully integrated, Arlington ISD is now positioned to optimize costs, increase efficiency, and strengthen supplier relationships. Comprehensive compliance features and automated matching in these modules have transformed Arlington ISD’s procurement into a strategic asset, enabling rapid, efficient responses to the district’s needs and setting a new standard in public sector procurement.
This unified full-cycle suite has reduced delays, frustrations, and errors, freeing staff from repetitive tasks and allowing a focus on strategic initiatives that align with Arlington ISD’s long-term goals. “The time and effort saved with these systems has made a tangible difference for our staff and our campuses,” shared Lisa Phillips, Director of Purchasing. Enhanced efficiency has also allowed Arlington ISD to reinvest resources into other essential operations, better serving students and faculty and ensuring critical resources are readily available.
Arlington ISD’s Strategic Path Forward
Arlington ISD’s journey with Euna Procurement highlights the district’s dedication to refining processes and embracing technology to support its mission. The success of Euna’s full-cycle suite—spanning Sourcing, Contract Management, Marketplace, and Invoicing—demonstrates the power of integrated procurement solutions, with each module playing a critical role in Arlington ISD’s path to operational excellence. Sourcing broadened Arlington ISD’s supplier base and increased competitive bidding, while Contract Management provided a centralized, reliable platform for tracking renewals and ensuring compliance. Marketplace transformed supplier onboarding and purchasing, offering an expansive, user-friendly supplier network that also eased IT workloads. Finally, Invoicing automated payments, reducing errors and rework while allowing accounts payable staff to prioritize strategic tasks.
By fully embracing Euna’s procurement suite, Arlington ISD is setting a new standard in public sector procurement. The district is equipped to adapt to its community’s evolving needs, with a focus on strategic sourcing, compliance, and cost efficiency that will serve Arlington ISD well into the future.
Request a demo of Euna Procurement’s full-cycle suite today.