INVOICING
Streamline Invoice Processing for Faster Reconciliation
All your supplier invoices in one centralized location
Ensure Compliance
Work with internal and external stakeholders to outline project scopes, draft solicitations, evaluate proposals, and more, all from within Euna Procurement.
Streamline Processes
Advanced AI-Powered intake automation automatically process invoice data provides a mostly touch-free process and frees staff to focus on more strategic tasks without sacrificing accuracy or compliance.
Catch Errors
Powerful 2- and 3- way matching with the PO, Invoice, and delivery receipt ensures the validity of each invoice and helps protect against fraud or inaccurate invoices.
Customize Invoice Exception Rules to Your Unique Specifications
Set unlimited rules to auto-approve, reject, or route invoices to the right person for review based on your unique criteria.
- Flag the invoices according to your procurement rules and best practices
- Automate the handling of discrepancies found in the reconciliation process
Adopt a Flexible Way to Receive Invoices from Suppliers
Designed to work with all suppliers—big and small. Invoices can be received via cXML or through email based on the supplier’s capabilities & preferences.
- Connect a receiving email address of your choice to simplify communications
- Achieve PO Automation when pairing with Euna Marketplace which creates a touchless end-to-end process
Automate the Processing of Invoices with the Power of AI
All invoices are instantly generated without the need to manually receive and enter each invoice. Staff can quickly review and verify the new scanned invoices.
- Eliminate clerical errors with the automatic invoice entry
- AI-powered confidence scores flag possible mistakes
- Conduct side-by-side comparisons to verify accuracy and eliminate errors
- Easily generate PDF versions
Instantly Validate & Reconcile the Transaction
Critical data is instantly checked, matched, and validated. If any discrepancies are found, invoices will be automatically flagged and routed to the appropriate people for review.
- Configure automated rules to route invoices
- Enable 2 or 3-way matching to maintain consistency and accuracy
- Integrate data with your ERP, aligning all your systems for maximum efficiency
Route for Payment
Confidently mark a transaction as “ok-to-pay” once it has been scanned, reviewed, and approved, ensuring accuracy every step of the way.
- Track all changes and comments for complete transparency
- Easily review all invoices that have been sent
Hear From Our Customers
Learn how public agencies are stretching public dollars with Euna Procurement.
It’s really the ease of use, the utility of [Euna Procurement], the reliability of it, and how much quicker it is for the project manager to get from evaluation to signing a contract. It’s made things more efficient
Michael Brinton
Principal, Contracts Manager at Metropolitan Transportation Commission
This has been a win-win-win: across every segment of our vast territory, rural and urban alike, the number of submissions has gone up. Our member boards now have the ability to monitor and plan for every stage of the procurement process. and our buyers are focused on high value work.
Lori Letourneau
Directrice Du Centre D’excellence en Approvisionnement Francoachat (CEA FRANCOachat)
[Euna Procurement] doesn’t feel like a cumbersome ERP system or an Excel spreadsheet. It’s actually much more intuitive and much more approachable…If you can navigate through an Amazon-type online shopping site, you can navigate through [Euna Procurement].
Craig Milley
Director at Cayman Islands
Flexible
Designed to Work for All Suppliers - Big and Small
We help suppliers of any size send invoices electronically—no tech expertise required.
- Support big box retailers’ advanced needs with cXML integration
- Support smaller suppliers with simplicity of emailing invoices
Compliant
Make Compliance & Transparency the Standard
Invoice automation will provide your organization with complete transparency into all aspects of the invoicing process.
- View which suppliers submitted invoices
- View which employees participated in the approval and payment process
See Euna Procurement In Action
Maximize Results through the Entire Purchasing Process
Drive efficiency, savings, and smarter decisions at every phase of the procurement process.
Sourcing
Build, issue, and evaluate basic bids or competitive solicitations faster.
Contracting
Track and manage contracts proactively throughout their lifecycle.
Marketplace
Shop smarter with AI-powered purchasing tools that uncover cost-savings.
Invoicing
Automate invoice intake, verification, and reconciliation to reduce errors and delays.
Supplier Management
Centralize supplier data, track performance, and maximize engagement.
Euna’s Full-Cycle Financial Suite
Stretching Budget Dollars At Each Step Of The Financial Lifecycle
PLAN
FUND
DELIVER
Budgets
Grants
Payments
Procurement
PLAN
FUND
DELIVER
Budget
Grant
Payment
Procurement
Euna’s Full-Cycle Financial Suite
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Frequently Asked Questions?
What is invoice processing automation?
Invoice processing automation is the use of technology to streamline the capture, processing, and approval of invoices. By leveraging advanced software, organizations can extract invoice data, match it with purchase orders and receipts, and route it for approval—all with little-to-no- manual intervention. This automation significantly reduces the need for manual data entry, enhancing efficiency and accuracy in the accounts payable process. By automating invoice processing, agencies can minimize errors, speed up the approval process, and ensure timely payments, ultimately improving their overall accounts payable operations.
How does an automated accounts payable solution benefit public procurement teams?
An accounts payable automation solution is a comprehensive software system designed to automate the entire accounts payable process. It provides a unified platform for receiving, processing, and paying invoices, as well as managing approvals and storing documents. These solutions can seamlessly integrate with existing accounting systems, ERP systems, and financial software, ensuring a smooth flow of data and reducing the need for manual intervention. By implementing an AP automation solution, your accounts payable department can streamline their accounts payable process, improve efficiency, and maintain better control over their financial operations—all while working seamlessly and effortlessly with the procurement team. Account Payable teams can support procurement teams in building strong supplier relationships by providing suppliers with quick and accurate payments.
How does AP automation software prevent invoice fraud and potential invoicing mistakes?
AP automation solutions play a crucial role in preventing duplicate payments, eliminating invoice fraud, and making compliance steps easy. Automatic 2- and 3- way matching of purchase orders, invoices, and delivery receipts ensure there are no discrepancies and validate the transaction. Predefined invoice exception rules scan each invoice and route them to the correct individuals for review given they meet certain criteria set by the agency—streamlining and automating the process and making compliance easy. This allows agencies to protect their financial resources and maintain the integrity of their accounts payable operations.
What is strategic sourcing?
Managing invoices manually often leads to several issues, including inefficiencies, human error, and delays in processing invoices. Paper invoices, in particular, are prone to being lost or misfiled, resulting in difficulties in reconciling financial data. Manual tasks take up valuable time for agencies, while manual processes increase the likelihood of payment errors and regulatory compliance risks. Many teams are adopting procurement marketplaces to combat these challenges by automating the PO, Invoice, and Receipt—dramatically reducing the processing time and risk in processing invoices.
How can automated accounts payable software help streamline document processing?
Automated AP software eliminates the need for time-consuming manual tasks by digitizing and optimizing the document processing workflow. OCR, offered by Euna Invoicing, allows you to automate the transcription of invoice data, preventing the error-prone rekeying of information. Your agency can also leverage marketplaces to automate the creation of many of the documents that are a required part of the AP process, such as purchase orders, invoices, and delivery receipts. This technology helps save your team the headache of inefficient systems and ensures financial data is accurate and up-to-date.
How does automation improve vendor relationships?
Automating the invoicing process ensures that supplier invoices are processed quickly and accurately. This reduces delays in payments and ensures fully accurate payments, fostering trust and reliability with suppliers. A seamless payment process strengthens supplier relationships, ensuring a smoother procurement cycle and more favorable partnerships.