Summary
With Euna Grants, part of the Euna Solutions® financial suite, Bingham Healthcare turned a process that once felt impossible into something organized, transparent, and surprisingly efficient. The team didn’t just save time, they doubled their output and opened the door to bigger opportunities.
Bingham Healthcare is a nonprofit health system located in southeastern Idaho. For years, the entire grants program was handled by one person juggling spreadsheets, folders, and more emails than anyone should ever have to manage. Randy Powell, Grants Administrator of Bingham Healthcare found it difficult to keep track of applications, budgets, and reports.
That’s all changed. With Euna Grants, part of the Euna Solutions® financial suite, Bingham turned a process that once felt impossible into something organized, transparent, and surprisingly efficient. The team didn’t just save time, they doubled their output and opened the door to bigger opportunities.
Challenges: Drowning in Spreadsheets and Lost Files
Before seeking a centralized grants management solution, Bingham spent hours searching for documentation and reconciling data because of inconsistent naming conventions and disorganized documentation.
“Our grant records were just chaotic… folders with different naming styles and ways of organizing them. It was tough to find the documentation you needed for reimbursements,” said Randy.
Most of the work lived in spreadsheets, which meant long hours updating and cross-checking numbers. On top of that, deadlines, reimbursements, and spending across departments were tracked by hand, which left a lot of room for error.
The impact of the potential risks was even greater. With federal dollars shrinking and competition for funding growing, Bingham needed to move faster and operate with more precision. For a one-person team, that was a tall order.
Solution: One Platform, Countless Hours Saved
As Randy mentioned, looking for a grant management system provided a two-way benefit.
“I wanted the grant management system for organization, and the accountants wanted the system for compliance,” said Randy.
The transition brought immediate relief. Everything now lived in one place, whether it be applications, budgets, reports, communications, and the system sent reminders before key deadlines. Instead of manually tracking every detail, Randy could focus on strategy and securing new opportunities.
A few of Bingham’s favorite process improvements include:
- Calendar & Workflow Automation: Prevents missed deadlines for applications and reports.
- Expense Tracking & Budget Integration: Real-time visibility into spending and available funds.
- Centralized Documentation: Eliminates lost files and simplifies audit preparation.
- Reporting: Quick export of financial and project data for compliance and oversight.
Euna Grants gave Bingham a reliable structure. Automated workflows kept things on track. Real-time expense tracking showed exactly where funds were going. Audit prep, once a scramble, became simple. It was like flipping a light switch after years of working in the dark.
Results: From Five Applications to Sixteen and Counting
The impact was immediate and measurable. Before Euna Grants, Bingham typically had about five active applications at a time. Now, they’re managing more than 16. The value of those grants has also climbed from $20,000 awards to several exceeding $100,000 each year.
“We used to rarely get anything over $20,000. Now we’re consistently getting four or more grants a year over $100,000,” said Randy.
Time savings were just as significant. Searching for files or reconciling data, which was once an hours-long process, now takes minutes. Automation handles much of the routine work, freeing Randy to focus on building partnerships and finding new opportunities.
“I still run the grants department on my own, but Euna Grants is like having a second staff member to assist with major tasks while remaining a cost-effective option for smaller organizations like mine,” stated Randy.
Conclusion
Euna Grants empowered Bingham Healthcare to bring structure and efficiency to a one-person department, centralizing data, ensuring compliance, and freeing up time to pursue more funding opportunities. The platform transformed grant management from a manual, chaotic process into a strategic function that drives tangible results for the organization and its community.
As Randy put it, “Euna Grants is something I use every day. It’s made me much more comfortable taking time off because I know I’m not missing anything. It’s truly like having another team member helping me keep everything on track.”